SDA New York’s Job Bank
The SDA New York Job Bank is for the local A/E/C management/administrative openings. Postings are free and e-mailed directly to our membership to connect with our entire network. If the position is filled through the SDA network, we encourage firms to provide an annual SDA membership for your new hire or make a donation to our chapter.
Please e-mail the job description and contact information to The SDA New York Job Bank Chair – Lisa Reese.
General Firm Description
OLA Consulting Engineers, PC is a mid-sized consulting engineering firm with offices in New York City and Westchester County, NY. Established in 1974, OLA Consulting Engineers, PC is a financially secure company that has a longstanding reputation of excellent engineering, a solid base of repeat clients, and a growing list of new clients. Our firm provides mechanical, electrical, plumbing, and fire protection design services, energy modeling/analysis, and commissioning services for commercial, industrial and institutional facilities. We place special emphasis on high performance building design and energy efficient systems. Our projects include new construction, retrofits, and renovations. For additional information, please visit our web site at www.olace.com.
Job Description
OLA has an immediate need for an experienced Staff Accountant in our Accounting group. Candidate must be experienced with project-based accounting for professional services companies, such as engineers, architects, lawyers, etc. Duties include heavy client billing, collections, accounts payable, journal entries, bank and credit card reconciliations, payroll, and general office bookkeeping duties. Should have experience with multiple project billing types, such as hourly, hourly to max, and fixed fee/percent complete. An understanding of generally accepted accounting principles and financial statements is required. The candidate must be very detail-oriented, organized and a team player for this very fast paced position. Training provided on industry specific accounting system, Deltek Ajera. Advanced Excel skills required to provide reports and support to management as needed.
Qualifications:
- Minimum of 5 years bookkeeping experience required.
- Associate Degree in Accounting or Business Administration preferred.
- Working knowledge of Microsoft Office programs required.
- Advanced Excel skills required.
- Experience with ADP payroll and benefits required.
- Experience with QuickBooks Online a plus.
Benefits
At OLA, we provide a very competitive compensation and benefits package. The following is a partial list:
- Medical, dental, vision and prescription plans
- Short- & Long-term Disability and Life insurance plans
- 401(k) with employer contributions
- Profit sharing plan
- Competitive salary
- Overtime pay
- Tuition assistance
- Continual professional development
- Paid Vacation
- Paid Holidays
- Paid Sick time
- Flex Time
Salary Range:
$60,000-$75,000
Please submit your cover letter and resume to: hr@olace.com
Siegel, formerly Robert Siegel Architects, an award-winning architectural firm based in New York City and Katonah, is known for innovative and future-forward design solutions. The firm focuses on creating buildings that are easy to use and beautiful to look at. With global expertise and a commitment to holistic design, Siegel delivers exceptional projects in various sectors, including student life, public, commercial, and residential.
We believe in the transformative power of space-making, in performance-driven architecture, in innovation through lifelong learning, and in the value of a well-crafted partnership.
Are you a seasoned operations manager with a passion for the business of design? Our award- winning boutique architecture firm seeks an exceptional manager to drive our financial success and operational excellence.
PLEASE NOTE: Experience with Monograph, Deltek, Factor, Productive, Odoo, BQE, or similar industry software platform is a prerequisite to be considered for this role.
About the Role
As our financial operations manager, you’ll be the backbone of our practice, ensuring our creative vision is supported by rock-solid financial management and strategic business operations. This role combines the precision of financial stewardship with the dynamism of operational leadership in a creative environment.
Key Responsibilites
Financial Leadership & Strategy:
- Spearhead comprehensive financial management, from daily operations to long-term strategic planning
- Develop and manage project budgets, ensuring optimal resource allocation and profitability
- Create and analyze 6, 12, and 24-month revenue forecasts and staffing projections
- Oversee contract negotiations, fee structures, and client agreements
- Manage accounts receivable/payable, including invoice generation and collection
- Implement robust financial controls and reporting systems
Business Operations
- Direct all aspects of business operations, including human resources and organizational development
- Design and optimize internal processes to support firm growth and maximize efficiency
- Monitor project staffing and utilization rates to ensure profitability
- Develop and maintain relationships with key stakeholders, including clients, contractors, and vendors
- Lead performance analysis through data collection and metrics evaluation
Required Qualifications:
- Bachelor’s degree in finance, business administration, or related field (MBA preferred)
- 3+ years of financial management experience, preferably in professional services or architecture
- Proven track record in business operations and strategic planning
- Strong understanding of project-based financial management
- Excellence in forecasting, budgeting, and financial analysis
- Outstanding negotiation and communication skills
- Experience with industry-standard financial and project management software
What Sets You Apart:
- Previous experience in architecture, design, or professional services firms
- Strong leadership abilities with a strategic mindset
- Analytical thinking combined with creative problem-solving
If you’re ready to bring financial excellence and operational innovation to a creative environment, we want to hear from you. Join us in building not just beautiful architecture, but a thriving, sustainable practice.
This role reports directly to the principal and is based either in our Katonah, NY office or our Midtown Manhattan office.
To apply, please email your cover letter, resume, and portfolio as PDFs to: work@siegel.design.
Benefits
- Competitive salary ($65,000- $110,000 per year)
- 401(k) with employer matching
- Paid Time Off (PTO)
- Continuous learning and mentorship program
- Health and medical programs
Siegel is an Equal Opportunity Employer and is dedicated to hiring a diverse workplace that celebrates an inclusive culture and a sense of belonging. As an equal opportunity employer, we do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, gender identity, and gender expression), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service, or other non-merit factors.
Job Title: Office Administrator & Accounting Coordinator
Victoria Hagan Interiors is an AD100 Interior Design Firm. With offices in New York City and Palm Beach. The Studio works on a broad range of influential residences throughout the country, providing a complete range of design services that reflect Victoria’s signature style.
We are seeking a highly organized, and detail-oriented to join our team as an Office Administrator & Accounting Coordinator. This role supports both the operational and financial function of our creative studio, ensuring smooth day-to-day office management and accurate
financial reporting.
Reporting to the Chief of Staff, this role blends administrative and financial duties, ideal for a motivated, detail-oriented individual who thrives in a fast-paced environment.
Key Responsibilities:
Office Management
Front Desk Management: Direct calls, and greet clients, vendors, and guests professionally.
Office Maintenance & Cleanliness: Conduct daily walkthroughs to ensure cleanliness throughout the studio.
Supply & Inventory Management: Monitor and manage office supplies, maintain clean and organized supply rooms, and order office essentials (stationery, pantry items, etc.).
Vendor & Facilities Support: Coordinate regular flower orders, assist with distribution of packages, and support other facilities needs.
Accounting & Billing Coordination
Expense Reconciliation: Ensure accurate records of credit card and expense transactions.
Vendor Management: Maintain vendor records, manage communications, and route invoices for approval.
Financial Reporting & Reconciliation: Support the Chief of Staff by generating accounting reports, reconciling vendor receipts, and updating financial spreadsheets (including monthly travel billing).
Cross-Departmental Collaboration: Work with internal teams to ensure financial accuracy, resolve discrepancies, and follow up on missing backup documentation.
Weekly Financial Coordination: Prepare and present weekly accounting reports, track approved invoices, and update the financial tracking system.
Qualifications:
Minimum of 2 years of experience in accounting, finance, or administrative support, preferably within a creative or professional services environment.
Strong proficiency in Microsoft Excel and accounting software (Studio experience a plus).
Excellent communication and follow-up abilities.
Highly organized, with a strong attention to detail.
Ability to work independently and prioritize multiple tasks effectively.
Strong financial acumen, with a focus on accuracy and efficiency in handling financial records
To apply, please send your resume to agrib@victoriahagan.com, with Accounting & Billing Coordinator in the subject line.
Location: New York, NY
Employment Type: Full – time and In-Office 5 days a week
Salary Range: $58,000 – $68,000 / year
Who We Are
WXY is a think tank that builds. We are a multi-disciplinary agency for the built environment, creating equitable, vibrant, healthy buildings, places, neighborhoods, and systems. Based in New York City, we specialize in urban design, planning, and architecture, tackling complex challenges through innovative approaches to public space, structures, and urban issues. Our work spans site-specific design and multi-scale planning in collaboration with public, private, and non-profit organizations.
Our dynamic office thrives on cross-disciplinary teamwork and diverse projects. We seek capable, enthusiastic, and curious individuals eager to engage with a range of project types and office initiatives as part of our mission-driven, 65-person team. Let’s build together. To learn more about us, please visit us at https://www.wxystudio.com/.
Job Summary
The Studio and Marketing Coordinator is the first point of contact for WXY who creates a positive first impression for all who enter our studio. This role maintains a pleasant work environment and ensures organizational effectiveness, efficiency and safety, while also supporting our marketing, proposals, awards, and social media efforts.
The position will require close collaboration with all members of the studio, namely the principals and operations/administrative/marketing staff.
Key Responsibilities:
Front of Studio
- Maintain a welcoming atmosphere for staff and clients, greet visitors and assist with setup for client and office-wide meetings ordering food, office supplies and equipment, and managing waste.
- Provide high-level customer service to staff, clients, and vendors.
- Act as the point person for facilities maintenance, shipping, supplies and equipment.
- Manage office supplies and resources, and ensure the office is well-organized, stocked, and running efficiently.
- Engage in office culture by planning studio meetings, retreats, outings, and celebrations.
Marketing and Communications
- Assist with coordination, production and maintenance of proposals, presentation materials, lectures, and interview materials.
- Assist with development and maintenance of marketing and proposal collateral such as resumes, project sheets, project images and other materials.
- Create multimedia content, including graphics, short videos, and copy tailored to specific audiences.
- Maintain website updates and communication on social media channels
- Assist with drafting award/speaker submissions and coordinating the materials for PR efforts.
- Organize and catalog marketing materials and publications.
- Coordinate internal and external events.
Studio and Logistical Operations
- Maintaining high levels of studio housekeeping – ensuring the studio is clean and tidy at all times and conference room is prepared for meetings.
- Monitor studio building repairs and improvements, ensuring that works are carried out in an efficient manner with minimum disruption to the day-to-day operation of the office.
- Develop and maintain records for all administrative data and vendor management.
- Routinely check and maintain the general WXY office email inbox.
- Manage office-wide calendar and communications.
- Act as liaison and support to IT consultant.
- Provide ad hoc support for all Principals and senior staff (as needed), including logistics and travel.
- Organize and catalog books and publications for WXY’s library and managing the storage and archiving procedures.
Education and Qualifications:
- Bachelor’s degree and ideally 1-2 years of professional and/or internship office experience related to operations and marketing.
- Working knowledge of architecture, urban design and planning professions is an asset, but not necessary.
- A strong technical aptitude and ability to learn new systems.
- Software requirements include Microsoft Office, Outlook, and Adobe Creative Suite.
- Strong written and verbal communications skills.
- A high level of organization and ability to thrive in an ever-changing environment.
- Collaborative work style and the ability to partner effectively with staff at all levels of the organization across multiple teams
- The confidence to exercise good judgement in a variety of situations.
- An independent worker with the initiative to solve problems and make things better for the team.
Note: This is not an architectural, design or planning position and will not lead to employment in either capacity.
To Apply: Please email resume and cover letter to jacqueline@wxystudio.com with “YOUR NAME – Studio & Marketing Coordinator ” as the subject line.
This description reflects the core activities of the role but is not intended to be all inclusive and changes to the position duties may be required from time to time. There is a requirement for the post holder to recognize this and adopt a flexible approach to work.
This is an in-person, full-time salaried position with benefits, including Healthcare, Dental, Vision, 401(k) and more.
All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or national origin. WXY is committed to take affirmative action to employ and advance in employment qualified employees and applicants who are disabled veterans, recently separated veterans, Armed Forces service medal veterans, and other protected veterans. WXY is committed to take affirmative action to employ and advance in employment qualified individuals with disabilities.