SDA New York’s Job Bank

The SDA New York Job Bank is for the local A/E/C management/administrative openings. Postings are free and e-mailed directly to our membership to connect with our entire network. If the position is filled through the SDA network, we encourage firms to provide an annual SDA membership for your new hire or make a donation to our chapter.

Please e-mail the job description and contact information to The SDA New York Job Bank Chair – Lisa Reese.

Marketing Coordinator

Location: White Plains, NY

Employment Type: Full – time; exempt

Salary Range: $60,000 – $80,000 / year, depending on experience

Collado Engineering is a White Plains, New York-based engineering firm providing professional engineering, design, inspection, and related consulting services for public and private sector clients. The firm is committed to delivering responsive, high-quality solutions while supporting the infrastructure, buildings, and communities it serves. Collado Engineering’s team brings technical expertise, practical problem-solving, and a collaborative approach to every project.

Collado Engineering is seeking a Marketing Coordinator with strong writing, graphic design, organizational, and coordination skills to support the firm’s proposal, marketing, communications, and business development efforts.

This role is central to how the firm presents its experience, qualifications, and services to clients, teaming partners, and the broader marketplace. The Marketing Coordinator will help develop clear, polished, and visually consistent materials that support competitive pursuits, firm communications, and ongoing business development initiatives.

The ideal candidate is proficient in Adobe Creative Suite, especially Adobe InDesign, and is comfortable coordinating multiple deadlines, working with technical staff, and producing accurate, high-quality materials in a deadline-driven environment.

Responsibilities include but are not limited to:

  • Manage the firm’s formal RFP and proposal process, including preparing qualifications packages, compiling full proposals, coordinating technical content with firm leadership and technical staff, and producing polished submissions.
  • Track open opportunities, business development pursuits, pipeline activity, and the firm’s soft backlog.
  • Develop interview materials and presentations for shortlisted pursuits.
  • Write, edit, and maintain technical marketing content, including project descriptions, employee resumes, firm qualifications, service descriptions, and proposal narratives.
  • Maintain and update the firm’s marketing collateral, proposal templates, marketing resources, and brand standards.
  • Design brochures, presentation decks, flyers, project sheets, and other marketing materials.
  • Manage and update the firm’s website, including project pages, leadership team bios, and service information.
  • Create and schedule content for LinkedIn, email communications, and other digital marketing channels.
  • Help coordinate company events, recruiting events, tabling materials, and related marketing support.
  • Support the firm’s AI integration efforts to improve workflows and internal efficiencies.
  • Collaborate with firm leadership, technical staff, and business development team members to gather information, manage deadlines, and produce accurate, high-quality marketing materials.

Experience & Qualifications:

  • Bachelor’s degree in Marketing, Graphic Design, Communications, Engineering, or related discipline.
  • 1–5 years of experience in marketing, proposal coordination, communications, graphic design, or a related role, preferably within the architecture, engineering, construction, or professional services industry.
  • Strong writing, editing, proofreading, and verbal communication skills.
  • Strong graphic design skills with the ability to create clear, polished, and visually consistent marketing materials.
  • Proficiency in Adobe Creative Suite, including InDesign, Illustrator, and Photoshop; familiarity with motion graphics, presentation design, or video production is a plus.
  • Experience with website content management systems such as WordPress preferred.
  • Familiarity with email marketing platforms such as Constant Contact preferred.
  • Strong organizational and project management abilities, including coordinating multiple deadlines, managing production workflows, and maintaining meticulous attention to detail across deliverables.
  • Ability to manage multiple deadlines, coordinate competing priorities, and maintain strong attention to detail in a deadline-driven environment.
  • Ability to collaborate with leadership, technical staff, and business development team members.
  • Experience with AI tools, video content tools, or emerging marketing technologies is a plus.

To Apply: Please email resume and cover letter in PDF format to careers@collado-eng.com with the subject “Marketing Coordinator – Your Name”

This description reflects the core activities of the role but is not intended to be all- inclusive and changes to the position duties may be required from time to time.

This is an in-person (Monday remote), full-time salaried position with benefits, including Healthcare, Dental, Vision, 401(k) with match, Paid Time Off and more.

All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or national origin. Collado Engineering is committed to take affirmative action to employ and advance in employment qualified employees and applicants who are disabled veterans, recently separated veterans, Armed Forces service medal veterans, and other protected veterans.

OPPORTUNITY:
Ferguson & Shamamian Architects is looking for a Director of Finance to oversee all financial functions of the firm. This high -level leadership role reports directly to a Partner, and will be a key participant in firm management, helping to ensure the financial health and well-being of the business. This position offers the opportunity to work amongst a dedicated team of professionals helping to shape the continued future success of the firm. The ideal candidate enjoys working collaboratively and methodically, thrives in a dynamic work environment with the desire for personal growth and career development.

OUR FIRM:
Ferguson & Shamamian Architects was established in 1988 by Mark Ferguson and Oscar Shamamian. Today, our 100 -person firm is led by a dedicated team of Partners, Principals and Associates. The firm has created an extensive body of work, including city apartments, suburban houses, and country estates. The Firm’s portfolio expresses a deep appreciation for classical traditions, historical styles, regional character, and the personal taste of clients. A commitment to artistic integrity and exceptional workmanship has led to longstanding relationships with many of the country’s top interior designers, landscape architects, engineers, artisans, and builders.

QUALIITIES AND ATTRIBUTES:

  • Experience working directly with firm leadership, leading teams, building consensus and developing productive, collegial relationships with all colleagues.
  • Strong understanding of project -based financial management (working in phases, hourly billing, reimbursables and consultants etc.)
  • Strong written and verbal communication skills.
  • Highly organized, proactive, resourceful, and solutions oriented.
  • Strategic thinker with hands on operational skills and the ability to implement solutions from the ground up.
  • A demonstrated passion for collaboration and the ability to deal with challenging situations.
  • Stewardship of resources with the ability to foresee and help mitigate risk.

RESPONISBILITIES AND DUTIES:

  • Lead firm -wide budgeting, forecasting, financial reporting and cash flow management.
  • Oversee billing, accounts receivable, collections , accounts payable and payroll including knowledge of applicable payroll laws Lead and manage a team of four.
  • Oversee and implement systems for project budgeting, costing, fee tracking, reporting and financial analysis
  • Monitor project and firm profitability and key performance indicators (KPIs)
  • Manage relationships with external accountants, bankers, and insurance providers.
  • Manage relationships with external attorneys.
  • Coordinate tax preparation, compliance, and insurance renewals.
  • Coordinate architectural contracts and proposals.
  • Liaise closely with Partners on partner specific financial matters.
  • Coordinate with the Chair of the Finance Committee and support the financial goals of the firm.
  • Coordinate and partner with Department Directors, especially the Director of Human Resources and the Director of Operations

QUALIFICATIONS:

  • Bachelor’s degree (Accounting, Finance or Business Administration). MBA or advanced degree a plus
  • 10+ years finance experience in a professional services firm in architecture, engineering or consulting industries with a firm size of 50+ employees
  • Proven managerial experience
  • Financial systems proficiency (Deltek Vantagepoint or similar)

EMPLOYEE BENEFITS:
Ferguson & Shamamian Architects offers a wide array of benefits ranging from competitive insurance packages to educational assistance and initiatives. The following sections briefly describe the benefits that are currently available upon employment at the firm.

Benefits:

  • Company paid Medical and Dental, plus Vision benefit
  • Additional benefits including: Flexible Spending Account, Dependent Care Spending Account, Health Savings Account, Life Insurance, Disability coverage
  • 401(k) Retirement Plan with Company Match plus Profit Sharing
  • Vacation time, PTO, and paid holidays
  • Regular, bi-annual bonuses, plus referral, and spot bonuses
  • Salaried position with compensation for overtime
  • Professional Days and Partial Tuition Reimbursement for Career Enhancing Courses

SALARY:
$150k – $180k base salary

APPLY:
Email cover letter and resume in PDF format to employment@fergusonshamamian.com with subject line “Director of Finance. ” Please keep PDF attachments under 9 MB. No phone calls please.

DIRECTOR OF FINANCE & OPERATIONS

Outstanding business leadership, financial command, and AI fluency for an award-winning architecture firm

  • This is a full-time position based in our New York City or Katonah office.
  • Remote and hybrid work arrangements are not available for this role.
  • Compensation ranges from $90,000 to $150,000, commensurate with experience.

Create Architecture That Matters.

Are you an architect with a head for business, or a business mind who loves how buildings get made? Do you enjoy setting the strategy and then doing the hands-on work that makes it happen? Are you energized by building smarter systems, including AI tools, that leverage passionate and talented designers to do their best work while delivering maximum client value on schedule and within budget?

If you are driven to own the finances and operations of a growing design practice, on a path to running the business of the firm, we invite you to join our team.

About Siegel

Siegel, formerly Robert Siegel Architects, improves the built world one building at a time. From our studios in New York City and Katonah, New York, we design higher-education, civic, cultural, commercial, residential, and public-sector projects throughout the United States and abroad.

We design architecture that enriches the human spirit and improves daily life. We study how people move, work, gather, and experience a place, then translate those specific observations into architecture that is easy to use and beautiful to look at.

We seek clients with a clear mission. We unite functional clarity, high performance, technical innovation, and craftsmanship. We integrate planning, structure, building systems, and materials to make buildings intuitive, comfortable, durable, energy-efficient, and adaptable. We lead project teams toward sustainable solutions that meet budget and schedule requirements. Through critical thinking and close collaboration, we create architecture that reflects its time and feels as though it has always been there.

Responsibilities

Siegel is a growing firm, and this role reports directly to the Principal. You will own the financial, operational, and administrative health of the practice, thinking like an owner and doing the hands-on work yourself, so that our design leadership can focus on architecture, mentorship, and new business. Responsibilities include:

  • Lead firm-wide budgeting, forecasting, cash flow management, and financial reporting, and keep the Principal informed with clear, current numbers.
  • Own project financial management: fee tracking by phase, fixed-fee and hourly billing, reimbursable expenses, consultant costs, and project profitability.
  • Run invoicing, collections, accounts payable, payroll, and benefits administration.
  • Prepare and manage client and consultant contracts, fee proposals, insurance renewals, and firm licenses and registrations.
  • Plan staffing and project resourcing so that the right people are on the right work and projects stay on schedule and on budget.
  • Build and run the firm’s AI-assisted tools and workflows alongside the Principal, replacing manual routines with reliable systems.
  • Partner with the Principal on annual planning, growth strategy, and the operational decisions that shape the firm’s future.

Qualifications

Successful candidates will possess:

  • Intellectual curiosity, initiative, and a record of academic excellence (minimum 3.6 GPA).
  • An MBA or graduate business training, ideally paired with an architecture or design background. Architects with business training are especially welcome.
  • A working understanding of how design projects are scoped, staffed, contracted, billed, and delivered.
  • Strong financial skills, including budgeting, forecasting, and cash flow management, and proficiency with accounting software such as QuickBooks Online, Xero, and Gusto.
  • Demonstrated fluency with AI tools including Claude Code within Terminal. This fluency is shown by something you have built or automated rather than by a list of software.
  • Exceptional organization, follow-through, and attention to detail.
  • Excellent written and verbal communication skills with clients, consultants, advisors, and staff.
  • The SDA Certificate in Design Firm Operations (CDFO), or an interest in earning it, is a plus.
  • Legal authorization to work in the United States.

Salary & Benefits

Siegel offers a competitive compensation package that includes:

  • Competitive salary
  • Twice-yearly performance bonus opportunities
  • 401(k) with employer matching
  • Comprehensive medical and health benefits
  • Generous Paid Time Off (PTO) and paid holidays
  • Professional development, mentorship, and opportunities for long-term career growth.

How to Apply

If our work inspires you and you believe your talents align with our mission, we would love to hear from you!

Please submit the following as PDF files to work@siegel.design:

  • Cover letter describing why Siegel is the right fit for you and why you believe you would be an outstanding addition to our team. If you are not a U.S. citizen, please describe your authorization to work in the United States.
  • Résumé: one page, including your degrees, GPA, and any licenses or credentials.
  • Work sample: Two items, one page each, that show how you think and what you can build.
    • A short note on how you would track whether an architecture project is making money, and what you would do when it is not.
    • One example of something you built or automated with AI tools: the problem, what you made, and what it changed.
    • Include only work personally created by you.

Our Culture

Since our founding in 1991, we have believed that diverse perspectives create better architecture.  Our studio brings together architects with different backgrounds, experiences, and ways of thinking because meaningful innovation comes from the exchange of ideas. We foster a culture of curiosity, collaboration, mentorship, and continuous learning, where every member of the team is encouraged to challenge conventions and contribute to the evolution of our practice.

Siegel is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace where all individuals are treated with dignity, respect, and equal opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status.

Communications Coordinator

Location: New York, NY

Employment Type: Full – time; exempt

Salary Range: $65,000 – $80,000 / year, depending on experience

WXY architecture + urban design is an award-winning multi-disciplinary practice specializing in urban design, planning, and architecture. Focused on innovative approaches to public space, structures and urban issues, the firm’s work engages both site-specific design and planning at multiple scales. WXY’s office is located in New York City.

WXY is seeking a Communications Coordinator with graphic design, communication skills to assist the firm with marketing and communication activities and proposal coordination and production. The Communications Coordinator will be working under the direction of the Senior Writer and Strategic Growth Manager, and in conjunction with the firm principals and directors. The ideal candidate must have strong organizational skills, including the ability to coordinate meetings, manage calendars, and track marketing data and deadlines across various needs, and be able to work as a team player under tight deadline situations. The candidate will be proficient in Adobe Creative Suite, particularly Adobe InDesign, and have strong writing skills. The position requires the ability to communicate effectively and collaborate in an interdisciplinary environment. The candidate will be part of the Communications Team in a fast-paced, deadline-driven atmosphere and must be able to work on multiple projects simultaneously.

Responsibilities include but not limited to:

  •  Manage and grow WXY’s digital presence across Instagram, Tumblr, and LinkedIn, developing content strategies that communicate firm’s design ethos, research, and public impact.
  • Lead the development of awards submissions, including asset management and deadline coordination with senior leadership and PR Team.
  • Work closely with PR Team and communications staff to identify projects, initiatives, and thought leadership opportunities for media amplification; coordinate interviews, press materials, and support visual assets.
  • Track and coordinate industry conferences, lectures, exhibitions, benefits, and public events; support scheduling, registration, and travel logistics in collaboration with studio operations staff.
  • Maintain and manage a comprehensive communications calendar covering editorial schedules, award deadlines, speaking engagements, office events, and key industry milestones.
  • Coordinate speaking engagements and conference participation for senior leadership, including drafting speaker proposals, presentations, and supporting marketing materials.
  • Support the development, production, and maintenance of proposals, interview materials, lectures, presentations, and other business development collateral.
  • Assist in the curation and ongoing maintenance of marketing assets, including resumes, project sheets, photography, visual libraries, and digital content systems.
  • Organize and maintain archival materials, digital publications, press coverage, photography, and print collateral to support institutional knowledge and brand consistency.
  • Produce internal communications and collaborate on external newsletters, editorial content, and firm announcements with principals and the communications team.
  •  Maintain and strategically organize Mailchimp mailing lists and audience segmentation to support targeted outreach and campaigns.
  • Monitor and analyze social media performance metrics, audience engagement, and content effectiveness to inform future communications strategies.
  • Support photo and video asset management, including headshots, project photography, and multimedia documentation, liaising with photographers and videographers to commission new visual content.

Experience & Qualifications:

  • Bachelor’s degree in Marketing, Graphic Design, Communications, Architecture, Urban Design, Planning, or related discipline.
  • 1-5 years of professional experience within architecture, urban design, planning, landscape architecture, or creative/design-focused fields.
  • Working knowledge of the built environment, including architectural processes, urban systems, public realm design, infrastructure, and civic or community-centered projects.
  • Advanced proficiency in Adobe Creative Suite, including InDesign, Illustrator, Photoshop, and Premiere Pro; familiarity with motion graphics, presentation design, or video production is a plus.
  • Strong organizational and project management abilities, including coordinating multiple deadlines, managing production workflows, and maintaining meticulous attention to detail across deliverables.
  • Excellent written, verbal, and interpersonal communication skills with the ability to collaborate across multidisciplinary teams of designers, planners, strategists, and consultants.
  • Strong graphic communication skills with an understanding of visual hierarchy, typography, layout systems, and brand consistency across print and digital media.
  • Experience supporting proposals, competitions, publications, exhibitions, social media campaigns, or public-facing design communications is a plus.
  • Curiosity about culture, cities, emerging technologies, and the role of design in shaping equitable and resilient communities.

To Apply: Please email resume, cover letter, and writing sample in PDF format to jobs@wxystudio.com with the subject “Communications Coordinator – Your Name”

This description reflects the core activities of the role but is not intended to be all- inclusive and changes to the position duties may be required from time to time.

This is an in-person, full-time salaried position with benefits, including Healthcare, Dental, Vision, 401(k) with match, Paid Time Off and more.

All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or national origin. WXY is committed to take affirmative action to employ and advance in employment qualified employees and applicants who are disabled veterans, recently separated veterans, Armed Forces service medal veterans, and other protected veterans. WXY is committed to take affirmative action to employ and advance in employment qualified individuals with disabilities.

Administrative Assistant

Magnusson Architecture and Planning (MAP) is a purpose-driven architecture firm centered on socially responsible housing and community development. For 40 years we have been at the forefront of inclusive, sustainable and healthy design. Our work includes residential and mixed-use buildings with an emphasis on affordable, supportive, senior, transitional and market-rate housing; community facility spaces; and community-based planning and urban design.

At MAP, we work to foster a collegial, collaborative, and team-based studio environment, focused on thoughtful planning and design solutions to support and elevate our clients’ missions.

The firm is seeking a talented and skilled candidate to join our successful team and work under the supervision of the Director of Administration.

Responsibilities:

•Welcome employees and visitors into our space
•Daily office tasks such as purchasing, stocking and maintaining supplies throughout office, maintaining the appearance of the office, setting up meetings and in-office events
•Organize and distribute mail and deliveries
•Handle office-related inquiries and issues
•Complete various administrative tasks for executive team and staff
•Assist with other special projects as needed

Qualifications:

•Proficiency in MS Office – Outlook, Word, Excel, Teams
•Proven experience as an office assistant or in another relevant administrative role
•Hands on experience with office equipment (e.g. printers)
•Excellent organizational and time management skills
•Analytical abilities and aptitude in problem-solving
•Excellent written and verbal communication skills
•High energy, positive, and friendly demeanor

We offer competitive salaries, a limited hybrid schedule, a comprehensive benefits package including medical/dental/vision insurance with HSA, life and LTD insurance, 401(k) with matching contributions, annual bonus, generous PTO.

Email a cover letter and resume to Lisa Rondon: lrondon@maparchitects.com.

No calls please.

Salary range: $48-$55k, depending on experience level.

ABOUT THE FIRM
Determined by Design® is a design equity firm working in affordable and mixed-income housing. We believe the spaces communities live in should reflect the people inside them – and we build those spaces. Our Design Equity Studio and People’s Design + Celebration Studio serve community-rooted clients across the country. We are a growing firm that takes the work, and the people doing it, seriously.

THE ROLE
The Studio Operator runs the inside of the firm so everyone else can do their best work. This is not a
support role. It is a leadership seat – one that sits at the center of how DBD operates, grows, and cares for its people. You will report directly to the founder, sit alongside the Partnership Lead as a peer in firm leadership, and serve as the operational home for our Design Leads.

WHAT YOU’LL OWN
People Operations
Benefits, payroll, 401K, onboarding and offboarding through Gusto.
You are the person the team trusts with the administrative truth of their employment.

Technology + Systems
Our project management platform (you will be the firm’s super-user), our full software stack, and license management across a distributed team.

Team Culture
Retreat logistics, conference participation, and the internal rhythms that keep a remote team grounded and connected.

Performance Administration
In partnership with supervisors, you hold the rhythm of how the team is evaluated and developed – on schedule, with care.

Financial Coordination
You monitor project status and communicate to the bookkeeper what is ready to invoice. You are the project-side bridge to our external CPA and fractional CFO.

Operational Standards
You build and own the systems that let a growing firm move cleanly – process documentation, project management oversight, and vendor management.

WHAT YOU BRING
7 or more years in operations, people management, or studio management – ideally in professional services or a design context. You hold multiple systems simultaneously, communicate directly, and people trust you with the operational truth of a firm. Experience with Gusto is a plus. Familiarity with architecture, interior design, or affordable housing is a real differentiator.
Bachelor’s degree preferred; equivalent professional experience reviewed on a case-by-case basis.
Applicable software: Monograph, Gusto, Microsoft Suite.

COMPENSATION
$80,000 – $100,000 annually, commensurate with experience.
Benefits include health insurance, 401K, and professional development support.

TO EXPRESS INTEREST
Reach out to Kia Weatherspoon at kia@determinedbydesign.com. Include a brief note on your background and why this role resonates.