SDA New York’s Job Bank
The SDA New York Job Bank is for the local A/E/C management/administrative openings. Postings are free and e-mailed directly to our membership to connect with our entire network. If the position is filled through the SDA network, we encourage firms to provide an annual SDA membership for your new hire or make a donation to our chapter.
Please e-mail the job description and contact information to The SDA New York Job Bank Chair – Lisa Reese.
At MAP, we work to foster a collegial, collaborative, and team-based studio environment, focused on thoughtful planning and design solutions to support and elevate our clients’ missions. The firm is seeking a talented and skilled candidate to join our successful team and work under the supervision of the Director of Administration.
Responsibilities:
- Welcome employees and visitors into our space
- Daily office tasks such as purchasing, stocking and maintaining supplies throughout office, maintaining the appearance of the office, setting up meetings and in-office events
- Organize and distribute mail and deliveries
- Handle office-related inquiries and issues
- Complete various administrative tasks for executive team and staff
- Assist with other special projects as needed
Qualifications:
- Proficiency in MS Office – Outlook, Word, Excel, Teams
- Proven experience as an office assistant or in another relevant administrative role
- Hands on experience with office equipment (e.g. printers)
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Excellent written and verbal communication skills
- High energy, positive, and friendly demeanor
We offer competitive salaries, a limited hybrid schedule, a comprehensive benefits package including medical/dental/vision insurance with HSA, life and LTD insurance, 401(k) with matching contributions, annual bonus, generous PTO.
Email a cover letter and resume to Lisa Rondon: lrondon@maparchitects.com. To foster an equitable hiring process, we ask that you remove any identifying information such as your name and the names of schools you have attended, from the documents that you submit.
No calls please.
Qualified candidates will be professional, savvy, have experience and interest in the business side of a large and growing architecture/interior design firm, and able to demonstrate clear business understanding, and comfort with financial information, inclusive of costs/revenue and budgets. The successful candidate will create and maintain positive relationships with key clients and their financial counterparts within those clients’ offices and candidates should be able to deal with a variety of personalities, be comfortable speaking with groups of people at all levels and comfortable working under pressure.
Responsibilities of this role will include, but are not limited to:
- Review project contracts for financial details and set up projects in Deltek Ajera
- Maintain project contract/financial files including prime and subconsultant agreements
- Meet monthly or as required with PM’s/ PIC’s to review project plans and financial performance and recommend corrective action.
- Provide monthly report on project performance.
- Prepare project/sub‐consultant invoices and work on deadlines for revenue cycle
- Prepare project accounting reconciliations
- Partner with design staff to improve architecture and interior design staff understanding of financial terminology and outcomes
- Ensure a steady cash flow by generating, auditing and sending invoices in a timely manner
- Collections of aged receivables
- Work‐in‐Progress reporting
- Timesheet management to ensure timely submissions and proper phase/ activity allocations
- Project/ client related invoice management (including sub‐consultants)
- American Express monthly reconciliations and collection of receipts
Requirements:
- Associate’s degree in Business, Finance, Accounting or Economics
- Minimum of 3‐5 years of Project Accounting in the accounting/finance department of an Architectural, Engineering, or Professional service firm REQUIRED
- Excellent interpersonal communication skills including the ability to express ideas concisely and clearly to all levels within the company
- Proficient in Microsoft Excel (V‐lookups, pivot tables)
- Deltek Ajera experience a huge plus
- Ability to meet deadlines and work overtime as needed
- Salary Range: $90,000‐$110,000
Please submit your resume, work samples and salary requirements to careers@cetraruddy.com.
Perkins Eastman is a global design firm with expertise that covers all aspects of the built environment. With studios in 24 locations globally, we design for people, to enhance the human experience and leave a lasting and positive impact on people’s lives and the world we inhabit.
Perkins Eastman is seeking a dynamic and energetic HR Operations and Benefits Coordinator. The Operations and Benefits Coordinator will be working closely with the wider Human Resources team and handle the day to day administration for the HR team, specific to benefits and HR operations.
The Opportunity:
Our ideal candidate for this role must be highly organized and extremely detail oriented, possess a positive attitude, be flexible and convey professionally our ethos and culture. They must be agile and flexible while coordinating benefits and HR operations tasks in a fast-paced professional environment. Reporting to the HR Director, the HR Operations and Benefits Coordinator will be responsible for coordinating tasks to ensure the efficient operation of the Human Resources team.
Primary Responsibilities:
Benefits Coordination
- Responsible for the coordination of all administration for medical, dental, life, flexible spending and 401k plans
- Answering questions or concerns from employees about their benefits
- Assisting employees with enrollment in benefits programs, such as health insurance and retirement savings
- Reviews and analyzes daily eligibility files in Paylocity for all benefit carriers
- Coordinate and conduct all US benefits orientations for new employees
- Manage employee benefits enrollment, revision and terminations throughout the year
- Coordinate annual open enrollment meetings across the US locations
- Ensure all benefit plan documents, summary descriptions, booklets and information brochures are accurate
- Promptly respond and resolve employee concerns regarding benefits enrollment, changes, and termination of ancillary benefits
- Reconcile and process all benefit carriers billing
- Manages the administration of all employee leaves
HR Operations Coordination
Compliance:
- Vets100
- OSHA maintenance and reporting
- Medicare Part D
- ACA management
Other tasks:
- Assist in the response to business Request for Proposal (RFP) for the marketing team
- Assist in all HR communications
- Assist with HRIS Reporting as necessary
- Assist with employee separation paperwork and Exit Interviews
- Assists with internal employee intranet (ORCHARD) updates as it relates to HR operations and benefits
- Any other tasks as assigned
Required Qualifications:
- Minimum 3 years’ experience in overseeing comprehensive administrative office functions and demonstrated experience in executing office standards; working in the Human Resources department is preferred
- Bachelor degree in Business, Business Management or related field preferred, but not required
- Proficiency in MS Office with expertise in Microsoft Excel Word, Outlook, PowerPoint is a must
- Detail oriented and comfortable working in a fast-paced office environment
- Strong follow-through and prioritization skills, the ability to function in an evolving environment while demonstrating initiative, self-motivation and the ability to maintain a strong sense of urgency are essential
- Strong communication skills with the ability to work effectively with individuals at all levels, internally and externally, is essential
- Exceptional time management, problem solving and organizational skills with the ability to multitask, maintain and prioritize deadlines
- Must be a team player and comfortable with virtual communication
Type: Hybrid. 3 days in office 2 days working remotely, flexible days/working hours
Compensation may vary based on the job level and your geographic work location.
Salary Range: $75,000 – $85,000
Perkins Eastman is an affirmative action, equal opportunity employer and a participant in the U.S. Federal E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
Location:
Dallas, Texas
Life at PE:
Perkins Eastman is a global design firm with expertise that covers all aspects of the built environment. With studios in 24 locations globally, we design for people, to enhance the human experience and leave a lasting and positive impact on people’s lives and the world we inhabit.
We are an integrated firm which our professional roster consists of architects, interior designers, planners, urban designers, landscape architects, graphic designers, construction specification writers, construction economists, environmental analysts, resiliency experts, traffic and transportation engineers, and several other professional disciplines.
The Opportunity:
Perkins Eastman has an exciting opportunity in our Dallas office working within the Marketing Department. We are seeking an outstanding Marketing Coordinator II to work closely with others in the department, studio, and in the firm. The Marketing Coordinator II participates in all stages of the procurement process, from strategy to proposal preparation to interviews, in a deadline-driven environment.
Primary Responsibilities:
- Work closely with the Marketing Managers and Practice Area Specialists to prepare proposal submissions, qualifications packages, presentations, brochures, and other related activities for potential opportunities throughout the region.
- Assist with lead tracking, capital planning research, and due diligence.
- Coordinate all materials for the proposal with both internal and external teams.
- Organize the pursuit process.
- Work with the other marketing department staff, principals, project managers, and technical staff to develop relevant materials.
- Provide general support for the marketing and business development efforts in the studio/practice area.
Required Qualifications:
- Bachelor’s degree in graphic design, communications or marketing required.
- Minimum 3 to 6 years of relevant experience in marketing, ideally in the AEC industry.
- Time Management Skills
- Superior organization skills and the ability to juggle multiple deadlines.
- Ability to work independently.
- Must possess strong computer skills and high proficiency in InDesign, Photoshop, Illustrator and Office 365.
Type: Hybrid. 3 days in office 2 days working remotely, flexible days/working hours.
What we offer you:
- Robust medical, dental and vision coverage
- 401k Options
- Life Insurance
- Pre-tax commuter benefits
- Professional Development
- Competitive salary
Salary Range: $60,000 to $70,000
Compensation may vary based on the job level and your geographical work location.
Perkins Eastman is an affirmative action, equal opportunity employer and a participant in the U.S. Federal E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender
identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To apply, please click on the following link: Perkins Eastman Marketing Coordinator II – Dallas, TX
Department: Finance & Accounting
Location: New York, NY
Job ID: 1440
Salary: $58,500 – $89,500 Per Year
Employee Referral Bonus: Employee Referral Eligible
Life at PE:
Perkins Eastman is a global design firm with expertise that covers all aspects of the built environment. With studios in 25 locations worldwide, we design for people, to enhance the human experience and leave a lasting and positive impact on people’s lives and the world we inhabit.
Perkins Eastman embodies a highly collaborative, team focused culture. We are a design oriented, convergent firm in which our professional roster consists of architects, interior designers, planners, urban designers, graphic designers, construction administration specialists and several other professional disciplines.
The Opportunity:
The Project Accountant is a key business role for maintaining a successful, growing, and profitable office. The Project Accountant will be the financial liaison between the Architectural Studio and Accounting. It requires savvy business acumen, comfortable with financial information including budgets, costs, and revenue, and able to translate financial terms to non-financial personnel. They are expected to develop a strong relationship with project managers, principals, and studio leader to help achieve financial goals on projects.
Primary Responsibilities:
- Review bid and proposals from a financial perspective and advise Project Managers, Studio Leaders and Practice Area Leaders
- Review executed agreements to identify the legal entity contracted in the performance obligation, and client requirements such as certificate of insurance, external invoicing portals, invoicing schedule, performance bond, etc.
- Setup projects in ERP system in accordance to Company policy
- Collect all legal documentation required for budgeted sub-consultants including but not limited to Master Agreement, Certificate of Insurance, and Work Authorization to ensure uninterrupted payment to all consultants
- Provide project reports and financial analyses as requested by Project Managers and advise on best practices to achieve optimal profits
- Evaluate project planning and suggest corrective action to Project Managers to enhance profitability and ensure revenue recognition in accordance with GAAP ASC 606
- Analyze month-end financial reports, identifying outliers/anomalies and assist Project Managers to manage financial planning and forecast
- Work with Project Managers to produce monthly client invoices and client requisition forms in a timely manner
- Participate in monthly studio collection meeting. Identify delinquent accounts and contact clients to resolve outstanding matters as expeditiously as possible. Escalate complex matter to Project Accounting Lead
- Assist Project Managers with close-out procedures in accordance to Company policy
- Perform ad-hoc analyses, administrative tasks and special projects as required
- Flexibility to travel and attend project meetings as needed
Required Qualifications:
- 3 – 5 years of experience in a professional services environment preferably in Architectural, Engineering and Construction
- Bachelor’s Degree in Accounting, Finance or Business Administration
- ERP experience (Deltek Vision) desired
- Proficient in Microsoft Office (Word, Excel. PowerPoint, Outlook)
- Excellent interpersonal and communication skills, displaying professionalism when assisting internal and external customers
- Possesses strong organizational and time management skills in order to meet deadlines
- Proven self-starter, able to work independently
- High standards of accuracy and precision
- Ability to work with a group toward a shared purpose or a goal by collaborating and cooperating with others
- Ability to thrive in a fast-paced office environment, working both collaboratively and independently, to meet deadlines on multiple projects simultaneously
- Ability to maintain confidentiality and manage confidential information
- Possess and demonstrate the highest degree of integrity
- Commitment to ethical behavior and compliance with all Company policies, current FASB guidance, and US and International laws
Type: Hybrid. 3 days in office 2 days working remotely, flexible days/working hours.
What we offer you:
- Robust medical, dental and vision coverage
- 401k Options
- PTO
- Company Paid Holidays
- Life Insurance
- Pre-tax commuter benefits
- Professional Development
- Competitive salary
Compensation may vary based on the job level and your geographical work location.
Perkins Eastman is an affirmative action, equal opportunity employer and a participant in the U.S. Federal E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender
identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.